Sage Intacct to QuickBooks Data Conversion
Migrate from Sage Intacct to QuickBooks (Desktop or Online) effortlessly with Dancing Numbers Data Conversion Services. Get a dedicated expert with industry knowledge, training services, regular follow-ups and much more.
Step 1: Preparing for Sage Intacct to QuickBooks Online Conversion
A successful transition from Sage Intacct to QuickBooks Online demands strategic planning and preparation like data backup and security, configuring QuickBooks Online account to ensure a seamless conversion and minimize business disruptions.
Strategic Planning
Before the actual migration, plan for specific business requirements, migration objectives, allocation of necessary resources and detailed timeline.
Business Requirements and Migration Goals for Transitioning from Sage Intacct to QuickBooks Online:
Cost Reduction as a Primary Driver: Cost often plays a significant role in business decisions. The need to lower operational expenses frequently motivates business owners to migrate data from Sage Intacct to QuickBooks Online.
Simplified Reporting Summaries: In cases involving multiple branches or subsidiaries, separate financial reporting is required.
Multi-Currency and Foreign Business Tracking: The requirement arises to easily monitor foreign business dealings and transactions involving multiple currencies.
Migration Timeline: A detailed and structured timeline is essential for successful migration. If data complexities such as taxation, multi-currency, inventory management, and other crucial modules are minimal, the migration timeline can be as short as two to three weeks. However, as the number of modules and data sections increases, the timeline can range from two to three weeks up to thirteen to sixteen weeks.
Kick-Off Date: Business continuity is imperative; therefore, establishing a kick-off date for implementing the new software is as crucial as the migration timeline. For instance, if the data migration covers a two-year period up to December 31, 2023, the kick-off date could be January 1, 2024. This approach enables clients to start generating new bills and invoices from that date, minimizing disruptions to business operations.
Migration objectives include data transfer of chart of accounts, customer list, vendor list, employee information, open transactions and historical transactions.
Supporting Your Business Through Transition
If you’re managing the migration process in-house, you’ll have to provide additional support to your team or at least guide them in the right direction.
Even though QuickBooks Online is a user-friendly business solution, you may want to provide these useful links to your team members:
- QuickBooks Learn and Support US
- Get started QuickBooks Tutorials US
- US QuickBooks Community
Chronological Sequence: A detailed chronological sequence is a critical element in the migration process. In the absence of complex data, such as Taxation, Multi-Currency, Inventory Management, and other essential modules that are not currently operational, the migration timeline can range from two to three weeks. However, as the number of modules or sections increases, the migration timeline may vary from two to three weeks and extend to thirteen to sixteen weeks.
Data Backup and Security
Export comprehensive data from Sage Intacct to safeguard valuable financial information against potential data loss during the conversion. Save the exported data both locally and on a secure cloud server to ensure redundancy and protect sensitive information.
Specific Considerations for Sage Intacct to QuickBooks Online Migration:
- Feature Set Differences:
- Sage Intacct is known for its robust multi-entity management and dimensional accounting. When migrating to QuickBooks Online, consider how to replicate these functionalities using QuickBooks Online’s class and location tracking features.
- Sage Intacct is known for its robust multi-entity management and dimensional accounting. When migrating to QuickBooks Online, consider how to replicate these functionalities using QuickBooks Online’s class and location tracking features.
- Data Structure Adjustments:
- Sage Intacct uses a dimensional chart of accounts, while QuickBooks Online uses a traditional account structure. You’ll need to flatten your chart of accounts and potentially use classes or locations to maintain similar reporting capabilities.
- Custom fields in Sage Intacct may not have direct equivalents in QuickBooks Online. Plan how to capture this data in QuickBooks Online’s available custom fields or consider third-party apps for extended functionality.
- Reporting Differences:
- Sage Intacct offers more advanced financial reporting. Identify critical reports and determine how to recreate them in QuickBooks Online or through third-party reporting tools.
- Integration Considerations:
- Review your current integrations with Sage Intacct. Determine if similar integrations exist for QuickBooks Online or if you need to find alternative solutions.
- User Permissions:
- QuickBooks Online has a different user permission structure. Plan how to map your current user roles and permissions to QuickBooks Online’s available options.
- Historical Data:
- Decide how much historical data to migrate. QuickBooks Online may have limitations on the volume of historical transactions it can efficiently handle.
- Training Requirements:
- Users familiar with Sage Intacct’s interface and functionality will need training on QuickBooks Online. Plan for a comprehensive training program to ensure smooth adoption.
Choose the Right QuickBooks Online Plan
Select the appropriate QuickBooks Online plan based on specific business needs, budget, and growth projections. QuickBooks Online offers various tiers, including Simple Start, Essentials, Plus, and Advanced, each with increasing levels of functionality.
Is there any other QB version that needs to be included? QuickBooks Online Advanced is geared towards medium-sized businesses and offers more advanced features compared to other QuickBooks Online plans.
Is the process version specific? The data that you’ll be able to import into QuickBooks Online will be limited, as only certain versions support advanced features – multi-currency mode, classes, etc. Further, migrating payroll data requires an active subscription of QuickBooks Payroll.
Configure QuickBooks Online Account
After choosing the right QuickBooks Online plan, set up company-specific configurations, tailor settings such as chart of accounts, customer list, vendor list, employee information, inventory list, tax configurations, and user preferences.
If the client has any specific custom fields, they can be added by the client in QuickBooks Online.
Step 2: Sage Intacct to QuickBooks Online Conversion Process
Extract Data
Extract customer data, vendor information, invoices, and payment data from Sage Intacct in CSV or MS-Excel formats compatible with QuickBooks Online.
You can export key reports from Sage Intacct using the Report Writer feature.
Sage Intacct’s Report Writer feature provides a powerful and flexible way to export and customize reports. With Report Writer, you can easily create reports tailored to your specific needs, and then export them in a variety of formats, including PDF, Excel, and CSV.
Here are some of the key benefits of using Report Writer:
- Easy to use: Report Writer’s intuitive interface makes it easy to create and customize reports, even for users with no prior reporting experience.
- Powerful and flexible: Report Writer offers a wide range of features and options, allowing you to create reports that are as simple or complex as you need.
- Export to multiple formats: Report Writer can export reports in a variety of formats, including PDF, Excel, and CSV. This makes it easy to share reports with others, or to import them into other applications.
- Secure: Report Writer is a secure feature that is only accessible to authorized users. This ensures that your data is protected.
Here are some of the key reports that you can export using Report Writer:
- Financial reports: Income statement, balance sheet, cash flow statement, and more.
- Operational reports: Sales reports, inventory reports, and project reports.
- Compliance reports: Tax reports and audit reports.
- Custom reports: Create your own reports to meet your specific needs.
![How to Migrate from Sage Intacct to QuickBooks Online: Steps and Challenges 1 Export key data form Sage Intacct using Report Writer](https://www.dancingnumbers.com/wp-content/uploads/2024/07/export_key_data_form_sage_intacct_using_report_writer-1024x449.png)
![How to Migrate from Sage Intacct to QuickBooks Online: Steps and Challenges 2 Export customer data and list from Sage Intacct for QuickBooks](https://www.dancingnumbers.com/wp-content/uploads/2024/07/export_customer_data_and_list_from_sage_intacct-for_quickbooks-1024x449.png)
![How to Migrate from Sage Intacct to QuickBooks Online: Steps and Challenges 3 Export accounts receivable and payable values from Sage Intacct](https://www.dancingnumbers.com/wp-content/uploads/2024/07/export_accounts_receivable_and_payable_values_from_sage_intacct-1024x449.png)
![How to Migrate from Sage Intacct to QuickBooks Online: Steps and Challenges 4 Export vendor details and lists from Sage Intacct](https://www.dancingnumbers.com/wp-content/uploads/2024/07/export_vendor_details_and_lists_from_sage_intacct-1024x449.png)
![How to Migrate from Sage Intacct to QuickBooks Online: Steps and Challenges 5 Export billing details using the bills register in Sage Intacct](https://www.dancingnumbers.com/wp-content/uploads/2024/07/export_billing_details_using_the_bills_register_in_sage_intacct-1024x449.png)
![How to Migrate from Sage Intacct to QuickBooks Online: Steps and Challenges 6 Export Customer aging report to transfer due amounts from Sage Intacct to QuickBooks Online](https://www.dancingnumbers.com/wp-content/uploads/2024/07/export_customer_aging_report_to_transfer_due_amounts_from_sage_intacct_to_quickbooks_online-1024x449.png)
Clean Data
Identify and remove redundant or inaccurate entries from the extracted data to prevent duplication and discrepancies in the new QuickBooks Online system.
Transform Data
Standardize data formats from cleaned data to ensure consistency and compatibility with QuickBooks Online’s data structures.
Map Data
Align the data fields from the transformed data to their corresponding fields in QuickBooks Online. For example, customer names, contact information, vendor details, and financial transaction data need precise mapping to their QuickBooks Online equivalents.
Import Data
Use the QuickBooks Online import function to bring in the exported data from Sage Intacct after extraction, cleanup, transformation, and mapping.
Verify and Reconcile Data
Verify the accuracy of customer and vendor data, check financial transactions, pay attention to inventory data, and use reconciliation reports to identify and fill in any missing data.
Step 3: Handling Common Sage Intacct to QuickBooks Online Conversion Challenges
- Incompatible Data: Differences in data structures and formats between Sage Intacct and QuickBooks Online can result in errors if not properly aligned. Evaluate and test data compatibility and integration issues thoroughly before initiating the transfer.
- Missing Data: To mitigate missing data issues, create a comprehensive checklist of all data types that need transferring and perform thorough reconciliations at each stage.
- File Corruption: File corruption can arise due to network interruptions, software glitches, or human error. Use robust data validation tools throughout the conversion process to identify and prevent file corruption before it becomes a major issue.
![How to Migrate from Sage Intacct to QuickBooks Online: Steps and Challenges 7 Sage Intacct to QuickBooks Data Migration](https://www.dancingnumbers.com/wp-content/uploads/2024/05/sage-intacct-to-quickbooks-conversion.jpg)
Connect with An Expert Now!
In order to ensure a trouble-free experience for users, Sage Intacct to QuickBooks Data Conversion services must be flawless and exceptionally secure. For prompt assistance and resolution, contact the QB experts if you encounter any difficulties during this process.
Frequently Asked Questions
Should You Hire an Expert to Help Migrate from Sage Intacct to QuickBooks Online?
Yes, hiring an expert is advisable if you are non-technical to ensure a smooth and error-free migration process.
Dancing Numbers provides comprehensive migration services for transitioning from Sage Intacct to QuickBooks Online. Our team offers expert guidance, thorough training, ongoing support, and optimization services to ensure a seamless transition. We understand the intricacies of both systems and can help you navigate the complexities of data migration while minimizing disruptions to your business operations.
Is there any other method like using third party tools or Sage Intacct to QuickBooks Online integration to migrate from Sage Intacct to QuickBooks Online?
Yes, there are third-party tools and integration services available for migrating from Sage Intacct to QuickBooks Online. Some options include:
- Middleware platforms: Tools like Zapier or Automate.io can help create workflows to transfer data between Sage Intacct and QuickBooks Online.
- Data migration services: Companies specializing in accounting software migrations often offer tailored solutions for Sage Intacct to QuickBooks Online transitions.
- API integrations: Developers can use the APIs provided by both Sage Intacct and QuickBooks Online to create custom integration solutions for data transfer.
What can’t be converted from Sage Intacct to QuickBooks Online?
While most data can be transferred from Sage Intacct to QuickBooks Online, some elements may not convert directly due to differences in the systems:
- Complex multi-entity structures: Sage Intacct’s advanced multi-entity capabilities may not have direct equivalents in QuickBooks Online.
- Detailed project accounting: Sage Intacct’s robust project accounting features may need to be simplified for QuickBooks Online.
- Custom reports: Highly customized reports in Sage Intacct may need to be recreated in QuickBooks Online or through third-party reporting tools.
- Certain transaction types: Some specialized transaction types in Sage Intacct may need to be converted to journal entries in QuickBooks Online.
- Detailed audit trails: The level of detail in Sage Intacct’s audit trails may not be fully replicated in QuickBooks Online.
- Advanced user permissions: Sage Intacct’s granular permission settings may need to be adapted to fit QuickBooks Online’s user role structure.
- Dimensional accounting: Sage Intacct’s dimensional accounting structure may need to be flattened or adapted to fit QuickBooks Online’s class and location tracking.
It’s important to work with a migration expert to determine the best approach for handling these potential conversion challenges.