Netsuite to QuickBooks Data Conversion
Migrate from Netsuite to QuickBooks (Desktop or Online) effortlessly with Dancing Numbers Data Conversion Services. Get a dedicated expert with industry knowledge, training services, regular follow-ups and much more.
For businesses seeking to optimize operations and enhance their financial performance, understanding the Data conversion NetSuite to QuickBooks process presents a valuable opportunity. This transition allows organizations to make strategic investments of time and resources, leading to improved efficiency and profitability.
If you’re a NetSuite user or considering your options, read on to learn:
- Key differences between NetSuite and QuickBooks.
- When transitioning from NetSuite to QB is appropriate.
- The process of migrating to QuickBooks.
- Advantages and disadvantages of both platforms.
Discover if your conversion is possible and what it costs. Get your quote!
About Netsuite
NetSuite is a cloud-based enterprise resource planning (ERP) software platform that provides a wide range of business management solutions. The software includes modules for accounting, financials, inventory management, order management, customer relationship management (CRM), and e-commerce. NetSuite is designed to help businesses of all sizes streamline their operations and make more informed decisions by providing real-time data and analytics.
Oracle Corporation purchased NetSuite in 2016, a company that was established in 1998. The software is used by more than 22,000 organizations worldwide, including small and mid-sized businesses, nonprofits, and global enterprises. NetSuite is known for its flexibility and customization capabilities, allowing businesses to tailor the software to meet their specific needs.
NetSuite’s cloud-based platform allows businesses to access their data from anywhere with an internet connection, which can improve productivity and collaboration among team members. Additionally, NetSuite provides a range of integrations with other software applications, making it easier for businesses to streamline their workflows and reduce manual data entry.
About QuickBooks
QuickBooks is a popular accounting software platform that provides a wide range of solutions for businesses of all sizes. Some advantages of using QuickBooks include:
- Easy to use: QuickBooks has a user-friendly interface and is easy to navigate, making it accessible for users with limited accounting knowledge.
- Time-saving Features: QuickBooks offers a variety of automated features, such as online banking and automatic transaction categorization that save businesses time on manual data entry.
- Customizable: QuickBooks can be customized to fit the specific needs of a business, allowing users to create custom reports, invoices, and financial statements.
- Cost-effective: QuickBooks offers a range of pricing plans, including a low-cost self-employed plan, making it an affordable solution for businesses of all sizes.
- Integration with other Software: QuickBooks integrates with a variety of other software platforms, such as PayPal and Shopify, allowing businesses to streamline their workflows and reduce manual data entry.
- Mobile Accessibility: QuickBooks offers a mobile app that allows users to access their financial information on the go, making it easier for businesses to stay connected and manage their finances from anywhere.
Overall, QuickBooks is a reliable and widely used accounting software platform that can help businesses save time and money while streamlining their financial operations.
Why Switch from NetSuite to QuickBooks Desktop or Online
Businesses may consider various factors when transitioning from NetSuite to QuickBooks Online, with cost considerations often being the most significant. Let’s explore these factors in detail:
1. Cost Considerations
NetSuite is typically more expensive than QuickBooks, which can be a significant factor for small and medium-sized businesses.
A small business with 10 users might pay around $10,000 per month for NetSuite, whereas QuickBooks Online Advanced for the same number of users would cost approximately $1,600 per month. This substantial difference in cost can free up resources for other areas of the business.
2. Ease of Use
QuickBooks is renowned for its user-friendly interface, making it an attractive option for businesses without dedicated accounting staff. And it has its large ProAdvisor network, enabling small businesses to find and hire experts easily.
Let’s say you’re a growing startup. Your team members often need to input expenses or generate invoices, but they’re not accounting experts. QuickBooks’ intuitive design allows them to perform these tasks with minimal training, potentially saving time and reducing errors.
3. Scalability and Flexibility
While NetSuite is highly scalable, QuickBooks offers flexibility that can be more suitable for smaller businesses or those with fluctuating needs.
For example, if your business experiences seasonal fluctuations, QuickBooks Online allows you to easily add or remove users as needed. You can upgrade or downgrade your subscription based on your current requirements, providing more control over your software costs.
4. Integration Capabilities
QuickBooks has a vast ecosystem of third-party integrations, which can be particularly beneficial for small to medium-sized businesses.
Suppose your e-commerce business uses Shopify. QuickBooks offers a direct integration with Shopify, automatically syncing your sales data, inventory, and customer information. This seamless connection can save hours of manual data entry each week.
5. Local vs. Cloud Considerations
While both NetSuite and QuickBooks offer cloud-based solutions, QuickBooks also provides a desktop version, which can be preferable for businesses with specific security requirements or limited internet connectivity.
If your business operates in an area with unreliable internet or you have strict data locality requirements, QuickBooks Desktop could be a more suitable option, allowing you to keep your financial data on-premise.
6. Industry-Specific Features
While NetSuite offers comprehensive features for various industries, QuickBooks provides industry-specific versions that can be more tailored to certain business types.
For instance, if you run a construction company, QuickBooks Desktop Contractor edition offers features like job costing, change orders, and progress invoicing that are specifically designed for your industry.
Important Points to Remember Before Migrating the Netsuite Data to QuickBooks
- Before starting the transfer, you must first sign up for QuickBooks Online. You must log into your QuickBooks Online account after signing up.
- You must carefully fill out any welcome sections and create a company profile here.
- Correct any errors and issues with your NetSuite inventory before importing to prevent data loss.
- Because the conversion is automatic, there is nothing you can do in QuickBooks Online until it is complete.
- Following conversion, NetSuite data replaces existing data in QuickBooks Online.
- The greatest part is that before the process overwrites any data, a warning notice will appear on your computer.
- You will receive a confirmation email stating that the conversion from NetSuite to QBDT or QBO was accomplished.
- After the conversion is finished, you must review your data to make sure everything was correctly converted.
How to Migrate From Netsuite to QuickBooks: A Detailed Guide
Migrating from NetSuite to QuickBooks requires careful planning and execution. Here’s a step-by-step guide with specific details and examples:
1. Identify the Data to be Converted
Before beginning the migration process, it’s crucial to identify exactly what data needs to be transferred. This typically includes:
- Chart of Accounts
- Customer list and history
- Vendor list and history
- Employee information
- Inventory items
- Open transactions (invoices, bills, purchase orders, etc.)
- Historical transaction data
Let’s say your company has been using NetSuite for 5 years. You might decide to migrate the last 3 years of transaction history to QuickBooks, along with all current open transactions and master records (customers, vendors, items).
2. Export the Data from NetSuite
NetSuite allows for data export in various formats. Here’s how to export key data:
To export the Chart of Accounts:
- Navigate to Setup > Accounting > Chart of Accounts
- Click “Export” and choose CSV format
To export customer and vendor lists:
- Go to Lists > Relationships > Customers (or Vendors)
- Use the “Export” function and select CSV format
For transaction data:
- Use the “Saved Searches” feature to create custom exports
- Set search criteria for invoices:
- Type: Transaction
- Transaction Type: Invoice
- Date: set your desired date range
- Save the search and export as CSV
3. Map the Data to QuickBooks
This step involves matching NetSuite fields to their QuickBooks equivalents. Create a mapping document to guide the import process.
Here’s what a typical mapping might look like:
| NetSuite Field | QuickBooks Field |
|---|---|
| Account Number | Account Number |
| Account Name | Account Name |
| Customer ID | Customer Name |
| Item Name | Product/Service Name |
| Transaction Date | Date |
| Transaction Amount | Amount |
4. Import the Data into QuickBooks
QuickBooks offers several methods for importing data:
Using the Built-in Import Data function:
- Go to File > Utilities > Import > Excel Files
- Follow the wizard to map your exported CSV files to QuickBooks fields
But because the data in NetSuite generally has a more complex schema than that of QuickBooks, you may want to consider using a third-party tool such as Dancing Numbers.
5. Verify the Data
After import, thoroughly check the data for accuracy:
- Compare account balances
- Verify customer and vendor information
- Check a sample of transactions for accuracy
To ensure accuracy, you might:
- Run a Balance Sheet report in both NetSuite and QuickBooks, comparing totals
- Check the Accounts Receivable and Accounts Payable aging reports in both systems
- Verify that the total number of customers, vendors, and items match
6. Reconcile Accounts
Perform a final reconciliation to ensure all data has been accurately transferred:
- Reconcile bank and credit card accounts
- Verify beginning balances for all balance sheet accounts
- Run comparative financial reports (P&L, Balance Sheet) in both systems
For instance, if your bank account balance in NetSuite as of the conversion date was $100,000, you’d want to ensure that the beginning balance in QuickBooks matches this amount.
Additional Considerations
- Customizations: NetSuite often includes custom fields and forms. Plan how to handle this custom data in QuickBooks.
- Integrations: Identify any third-party integrations you’re using with NetSuite and research QuickBooks alternatives.
- Training: Provide training for your team on the new QuickBooks system, highlighting key differences from NetSuite.
System Requirements for a Successful Netsuite to QuickBooks Data Migration
The minimum requirements of the system for the migration of data from Netsuite data to QuickBooks are explained followed:
1 Operating System
Any one window from any of the three windows i.e Window 8, Window 10, Window 11.
2 Memory (RAM)
Minimum required Random Access Memory is 512 MB.
3 Microsoft .NET Framework
Minimum Version 2.0 is the requirement of the system for the data conversion
4 Processor
Minimum requirement of the processor is 500 MHz Intel Pentium II.
5 Hard Drive
Minimum required available space in the hard drive is 2.5GB.
6 QuickBooks Desktop
Choose any one from four of the QuickBooks Desktop that is QuickBooks Pro, QuickBooks Primer, and QuickBooks Enterprise 16 or higher.
What File Format to Use When Transferred from NetSuite to QuickBooks?
It is important to know what types of information can be successfully migrated from NetSuite to QB when it comes to data transfer. This section discusses the types of data that can be transferred, such as customer and vendor information, invoices and payments, sales and purchase orders, and inventory. You can utilize Google Sheets, a CSV file, or an XLSX/XLS file to transfer data to QuickBooks Desktop & QuickBooks Online.
Here are some details about the different formats:
- XLS/XLSX File: XLS is the name of the Microsoft Excel file type used from 1997 to 2003. With Microsoft Excel 2007 and beyond, the XLSX file type is utilized.
- CSV File: CSV files are a common file format used to store text files containing tabular data. In CSV files, a comma, semicolon, or other special character is used to divide each text field.
- Google Documents: Google Sheets is a cloud-based spreadsheet created in Google Drive.
Dancing Numbers Checklist: Before Netsuite to QuickBooks Data Migration Process
- Use the features of QuickBooks Online to analyze and match your needs.
- While the software includes certain advanced features like complex sales ordering, batch transaction processing, advanced inventory, or the average cost for inventory, among others, the QB Online edition has limited features.
- In QuickBooks Online you can follow strict character limitations. Therefore, change your files right away if they don’t follow the QuickBooks Online naming guidelines.
- Before converting your company file, you can use QuickBooks Desktop version 2016 or later. Update your information for previous versions and download the latest version.
- To find out the version of QuickBooks Desktop you are using right now, open the program and use the F2 or Ctrl + 1 keys on your computer. After that, the Product Information Window will be displayed to you. To upgrade QuickBooks Desktop to the latest version, you have to choose Update Now from the Help menu here.
- Make sure you run your reports and payroll data in advance because the payroll data might not convert automatically.
- You have 60 days from the date of account creation to use “database conversion services” to convert files from your PC into QB Online accounts. In case you are unable to convert during the first sixty days, you will need to close your QuickBooks Online account and open a new one.
- You can fix any errors in your QuickBooks Desktop inventory is a must for moving on with the QuickBooks conversion. It will help you from losing data.
Do Netsuite to QuickBooks Data Migration with Dancing Numbers
It can be intimidating to convert your ERP system or accounting software. Depending on how long you have been in business, you may have many GB of data, and it’s possible that QuickBooks and your current accounting software don’t work together perfectly. Don’t worry if the QuickBooks converting tools are unclear. Professionals will safely and securely migrate your data, saving you time and headaches
You will have a dedicated conversion consultant working for Dancing Numbers who will evaluate your particular situation, decide which QuickBooks items you’ll require, and collaborate with you to create a phased conversion plan. Also, you have full-time programmers who will take care of your historical data’s export, cleaning, and import. Following the conversion, your team will receive thorough training on the new system, and you will be assisted in setting up productive procedures that let you make the most of your new system.
Expertise and Experience
With over a decade of experience and 16000+ successful conversions, our experts ensure a seamless transition.
Data Security
Your data’s security is our top priority. We employ state-of-the-art encryption and compliance measures throughout the conversion process.
Customized Solutions
Every business is unique. We offer tailored conversion plans to meet your specific needs and workflows.
Seamless Integration
Enjoy a smooth transition with minimal disruption. We ensure your new QuickBooks system integrates flawlessly with your existing operations.
Post-Conversion Support
Our commitment doesn’t end with the conversion. We provide comprehensive support to ensure you’re fully satisfied and confident with QuickBooks.
Certified QuickBooks Migration Experts
Our team holds official QuickBooks certifications, ensuring your migration is in the hands of qualified experts.
QuickBooks Data Conversion from Various Accounting Software
INDUSTRY EXPERTS
A Trusted Partner Familiar with Your Business and Industry
Our team of consultants at Dancing Numbers has extensive experience working with numerous businesses across various industries. We specialize in customizing QuickBooks and ERP systems to meet the specific requirements of each industry. Whether you own a small retail store, manage an international manufacturing business, operate a residential construction company, practice law, run a software company, or oversee a rapidly expanding nonprofit organization, we have encountered and successfully addressed similar challenges before. Count on us to provide the assistance you need.
Connect with An Expert Now!
In order to ensure a trouble-free experience for users, Netsuite to QuickBooks Data Conversion services must be flawless and exceptionally secure. For prompt assistance and resolution, contact the QB experts if you encounter any difficulties during this process.
+1-800-596-0806